Convert Lotus Notes to Outlook complete data – Manual Tricks

Lotus Notes and MS Outlook are two important email clients used mostly by business organizations. Lotus Notes uses NSF file format and works in synchronization with Domino Server. MS Outlook stores data in PST file format and works in synchronization with MS Exchange Server. However, many users prefer working in Outlook than Lotus Notes. A user working in Lotus Notes environment and wants to avail features of MS Outlook, he/she needs to convert Lotus Notes to MS Outlook. This conversion is tough for users as both email clients use different file formats. Through this post, we have come up with manual as well as professional solutions to convert Lotus Notes files to Outlook PST.

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Factors responsible to prefer Outlook over Lotus Notes

There are multiple factors responsible for the increasing demand of Outlook. Know some of the important points behind this –

1. Outlook has a simple interface due to which users can easily handle it.
2. Outlook has various security features.
3. Maintenance cost of Outlook is low.
4. Multiple accounts are easily configured on Outlook.
5. Outlook has smooth connectivity with Exchange Server.

Manual trick to transfer emails from Lotus Notes to Outlook 2016

To convert IBM Notes files to Outlook 2019, 2016, 2013, 2010, etc. using the manual trick. You need to go through two different stages for conversion of Lotus Notes to Microsoft Outlook.

Stage 1. - Export Lotus Notes files to CSV

Stage 2. - Import CSV to MS Outlook

• Export Lotus Notes NSF files to intermediate CSV file
  • Run IBM Notes application and go to email tab
  • Choose File option
  • Click on Export option
  • Provide a location to save the resultant file and under file format, choose ‘Comma Separated Value’, CSV format
  • When CSV export window prompt, choose the options as per your needs and click OK.
  • Your entire Lotus Notes data will be saved to CSV file format.

• Importing CSV file to MS Outlook
  • Launch Microsoft Outlook.
  • Go to File menu and choose Import and Export option.
  • Select from another program or file option in Import and Export wizard and click Next button.
  • Choose CSV from the available options.
  • Select your CSV file for importing it to Outlook by using the Browse button. Click Next.
  • Choose a location where you want to save the exported file and hit Next button.
  • Your entire Lotus Notes data saved in CSV file is successfully imported to MS Outlook.

Drawbacks of manual trick

No doubt, manual approach is a good solution to export data of Lotus Notes to Outlook but there are some limitations that you need to consider while choosing this method. A few of them are listed below –

• Manual process is lengthy and time-taking.
• The method needs technical experience with users. It is not recommended for novice users.
• Not a suitable method for exporting large size Lotus Notes files.
• If the steps are not executed properly, there are chances that you may face data loss and corruption issues.

What’s the alternative?

There are certain limitations with manual approach which is discussed above. If you are the one who doesn’t want to take any risk of your valuable data and want an effective & safe solution, then opt MailsClick Convert NSF file to PST software which is 100% efficient in completing the conversion of Lotus Notes data to Outlook PST file format. The application is capable to comfortably convert any heavy-sized Lotus Notes file with complete details like emails, contacts, calendars, notes, email formatting, attachments, etc. without any hassles.

Time to sum up

Now, you are aware of manual trick as well as professional tool to convert Lotus Notes data to Outlook. By analyzing every element of both the solutions, one can choose the perfect solution as per their convenience. To avoid any kind of trouble, one should choose the software. To understand the application completely before investing in it, download free trial.